Administrative Assistant- for Homeowners Associations
Lordon Management
Administrative Assistant- for Homeowners Associations
Full Time • Lordon Management
Replies within 24 hours
Benefits:
- 401(k)
- Employee discounts
- Paid time off
Benefits/Perks
- Offer Medical, Dental, Vision, and 401k
- Paid Time Off
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls and emails, including system inquires, handling maintenance calls with owners, board members, and vendors, scheduling appointments, issuing work orders, letter writing for any correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Candidate does need to know how to type for this position and we are looking for close to 65wpm. Need to be familiar with windows system, Microsoft office (word, excel, outlook). Please note typing is a requirement for this position and we will need to see where your skills are at when you come in prior to meeting with us.
Responsibilities
- Answer incoming phone calls and route them to the appropriate person or handle maintenance call, violation, requests, etc.
- Calendar deadlines for tasks on desk.
- Write emails, and letters and distribute them appropriately
- Contribute to company reports
- Maintain an organized filing system electronically and hard copy files if needed.
- Develop, update, and maintain relevant office procedures and system.
Qualifications
- High school diploma/GED required, associate’s degree or administrative training is not required.
- Previous experience as an Administrative Assistant or in a similar position
- Familiarity with standard office equipment such as printers and systems
- Excellent computer skills and knowledge of Microsoft Word, Outlook. We will train on our custom software.
- Highly organized with excellent time management skills and the ability to prioritize deadlines.
Looking For
- Strong customer service, busy phones. Multi-tasking, fast-paced, good time management and organization skills. Very busy office so must be able to work in a busy environment.
- We want team-oriented people who have a lot of patience and flexibility.
- You will work directly with community managers, board members, homeowners and vendors. No experience needed in our industry but needs to have good customer service skills/background. We will do hands on training with the person we hire for our industry, and programs.
- Can work full time; Our office hours are Monday- Friday, 8:30-5:15 with lunch from 12-1.
Compensation: $3,200.00 per month
About Us
Lordon specializes in working with communities to assist in forward planning, building a strong financial base and creating a neighborhood within an association.
Don Melching founded Lordon in 1966 after working with a developer in the startup and operation of 25,000 units including motels, apartments, and homeowners associations. During that time, he developed a fundamental belief that there was a need for a management firm where the team members managed the property as if it was their own. The property management industry was in its early development and there was an inherent need for an experienced firm that could handle the unique needs of individual owners, support and educate Board of Directors and foster the members' desires to minimize expenses while creating a community that would enhance their property values and way of life.
Don's personal philosophy was that commitment, dedication, integrity and honesty would be the fundamental building blocks of a company that would create a management program to overcome the criticism of management in the industry as well as fulfill the ideals that he had established. This vision helped Lordon to develop and thrive for over forty years into a company that has a highly regarded reputation and serves approximately 200 communities.
He has the confidence and pride in the Lordon Management Team and believes that they will continually strive to meet and exceed the highest levels of expectations for management performance. Lordon will continue to meet the highest of ethical standards and will continue to dedicate and commit themselves to providing a premier level of services to their clients via their broad-based experience, plus the professionalism of a highly trained and successful staff.
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